ACADEMIC RULES AND REGULATIONS OF AL-MADAIN COLLEGE FOR MEDICAL SCIENCE& TECHNOLOGY

Registration and freezing

  1. The person admitted in the college shall not be deemed a college student save after completion of registration procedures.
  2. The student shall complete the registration procedures by him/herself within a week from the beginning of registration period.
  3. The coordinator may register any student who was unable to register, within a week from the end of the registration period.
  4. The Dean may register any student two weeks after the end of the registration period, after the Dean satisfied with the reasons prevented the student from registration at the time, and the Dean shall take the appropriate decision.
  5. Registration procedures:
  6. Passing the acceptance tests held by the college (for first year students).
  7. Passing the medical examination (for first year students).
  8. Payment of tuition fees, registration fees or any other fees determined by the college.
  9. The academic year shall be freeze for the student who does not register for any academic year with an acceptable excuse.
  10. Any student does not register for any academic year without an acceptable excuse, shall be dismissed and he shall have the opportunity to sit for an external exam as provided for in the regulation.
  1. The first level student is not allowed to freeze, save for compelling reasons pursuant to the recommendation of the program council and the approval of the Senate.
  2. A student other than the first level is not allowed to freeze or save by giving convincing reasons to the program council.
  3. Freeze shall be within the competence of the specific program council, after the first level.
  4. The program council may assign its freeze powers to the specific program coordinator, save for the first year students who are under the competence of the Senate.
  5. The freeze period shall not exceed two successive academic levels during the study period of the program, provided that it shall not exceed the maximum period of the study.
  6. The application for freeze shall be within six (6) weeks maximum, from the beginning of the semester.
  7. The period of freeze shall not be included in the maximum period of student stay in the college, set forth in the academic regulation “Higher Education”.
  8. Upon expiry of the freeze period, the student shall register in the manner prescribed, and the specified time for registration.
  9. A student, who freezes the academic year, shall pay half of the tuition fees.
  10. Freezing procedures:
  11. A student, who wishes to freeze, shall fill the form prepared for it.
  12. The form, after filling, shall be submitted to the college registrar, who delivers the same to the program coordinator to proceed.
  13. The student shall not leave the study, until he receives a written notice of freeze approval from the program council, signed by the council chairperson or his authorized representative.
  14. The program coordinator shall notify the Secretariat of the Scientific Affairs.
  15. Upon the expiry of freeze period, the student shall promptly commence the registration procedures as set forth in the regulation of tuition fees and registration fees.
  16. Terms of resignation:
  17. The first level student who has completed registration procedures, may apply for resignation from college.
  18. Any student other than the first level may apply for resignation without completion of the registration procedures for the academic level.
  19. The student who resigns before completing the registration period, may recover the tuition fees but he may not recover the registration fees.
  20. The student, who resigns after the expiry of registration period, may not recover the registration fees nor the tuition fees.
  21. The resigned student shall be aware of the general admission regulations.
  22. Resignation procedures:
  23. A student who wishes to resign shall fill the form specified for resignation.
  24. In case that the student is at the first level, he shall apply for resignation after filling the form, to the Secretary of Scientific Affairs before the expiry of registration period, and to the Dean after the expiry of registration period.
  25. In other cases, the program council or its authorized person shall have the right to accept the resignation.
  26. The form shall be delivered to the Secretariat of Scientific Affairs after resignation acceptance.
  27. The resigned student shall complete the clearance procedures from the program, the Deanship of student affairs, the libraries and the financial department. He shall deliver the identification cards and the clearance receipt to the Secretariat of Scientific Affairs.
  28. The Secretariat of Scientific Affairs shall provide a statement of resignation acceptance to the student and the academic record.
  29. The Secretariat of Scientific Affairs shall address the General department of Admission and Certificate Evaluation and Registration of the Ministry of Higher Education and Scientific Research to delist the student name from the sheets of the college students in the specific program.

Transfer

  1. A student in the first level may not be transferred.
  2. The college may accept students transferred from national universities and private colleges or others, in accordance with the following conditions:
  3. The transfer shall be at the beginning of the academic year.
  4. The percentage of the student should not be less than the percentage accepted by the college in the year of admission, pursuant to the terms of the general admission.
  5. The student shall meet all the conditions of admission to the college.
  6. The student shall complete any other information required by the college.
  7. The college shall determine the semester in which the transferred student is enrolled.
  8. The student shall have the approval of the college from which he transferred.
  9. The student shall deliver a certificate of good conduct from the university he transferred from.
  10. The student should have successfully passed all the courses he has studied at the college from which he transferred.
  11. The similar courses that the student studied at the college from which he transferred shall be calculated in his cumulative rate.
  12. The period to be spent by the student shall not be less than 50 % of the period prescribed for the program.
  13. The student should have a valid entry in the college he wishes to transfer from, to the date of acceptance of his application.
  14. The student shall not be transferred, save after completion of the above mentioned procedures, and shall be approved by the Dean.
  1. The student may be transferred from any academic program in the college to another, pursuant to the following conditions:
  2. If there is an acceptable reason.
  3. If the transfer is made at the beginning of the academic year.
  4. If the percentage of the student is not be less than the percentage accepted by the college in the year of admission pursuant to the terms of the general admission.
  5. If there is a similarity in both programs studied by the student.
  6. The student shall complete any other requirements by the college.
  7. The period to be spent by the student shall not be less than 50 % of the period prescribed for the program.
  8. If the program coordinator accept the transfer.
  9. The transfer shall not be valid save after the approval the General Department of Admission.

Click Here to download ACMST’s full Rules and Regulations for further reading.

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